Privacy & Cookies

Privacy Policy

LEGISLATION

This website is designed to comply with the following national and international legislation with regards to data protection and user privacy:

This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found below) for clarification.

PERSONAL INFORMATION THAT THIS WEBSITE COLLECTS AND WHY WE COLLECT IT

This website collects and uses personal information for the following reasons:

 

Visitor tracking

This site uses software tools to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.

Although we record data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. We also record your computer’s IP address which could be used to personally identify you

Disabling cookies on your internet browser will stop us from tracking any part of your visit to pages within this website.

 

Our Guest Book

 Should you choose to add a comment to our Guest Book, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor and is not passed on to any of the third party data processors detailed below. Only your name will be shown on the public-facing website although if the supplied email address is linked to a Gravatar account, your Gravatar photo will also be displayed.

Your comment and it’s associated personal data will remain on this site until we see fit to remove the comment. Should you wish to have the comment and it’s associated personal data deleted, please email us here using the email address that you commented with.

If you are under 16 years of age you MUST obtain parental consent before posting a comment on our site.

 NOTE: You should avoid entering personally identifiable information to the actual comment field of any blog post comments that you submit on this website.

 

Contact forms and email links

Should you choose to contact us using an email link like this one, none of the data that you supply will be stored by this website or passed to / be processed by any third party data processors. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.

 

Email newsletter

If you choose to join our email newsletter, the email address that you submit to us will be forwarded to MailChimp who provide us with email marketing services. We consider MailChimp to be a third party data processor (see below). The email address that you submit will not be stored within this website’s own database or in any of our internal computer systems.

Your email address will remain within MailChimp’s database for as long as we continue to use MailChimp’s services for email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.

If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.

While your email address remains within the MailChimp database, you will receive periodic (approximately three times a year) newsletter-style emails from us.

 

HOW WE STORE YOUR PERSONAL INFORMATION

As detailed above, if you submit a comment to a blog post published on this website some personal information will be stored within this website’s database. This is currently the only occasion where personal data will be stored on this website. This data is currently stored in an identifiable fashion; a limitation of the content management system that this website is build on (WordPress). In the near future we aim to change the storage of this data to a pseudonymous fashion meaning that the data would require additional processing using a separately stored ‘key’ before it could be used to identify an individual.

Pseudonymisation is a recent requirement of the GDPR which many web application developers are currently working to fully implement. We are committed to keeping it as a high priority and will implement it on this website as soon as we are able to.

 

ABOUT THIS WEBSITE’S SERVER

This website is hosted by Namesco Limited on secure servers inside the European Economic Area (‘EEA’)

Full details of Namesco Limited’s privacy policy can be found here.

All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.

 

OUR THIRD PARTY DATA PROCESSORS

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. All 3 of these third parties are based in the USA and are EU-U.S Privacy Shield compliant.

 

DATA BREACHES

We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

 

DATA CONTROLLER

The data controller of this website is: Sutton Mandeville Heritage Trust, a UK Charity with number: 1156854

Whose registered office is:
Yew Tree Barn
Sutton Mandeville
Wiltshire
SP3 5NE
IP32 7GY

And whose operating office is:

Yew Tree Barn
Sutton Mandeville
Wiltshire
SP3 5NE

 

DATA PROTECTION OFFICER

Mr John Gailey

Sutton Mandeville Heritage Trust
Yew Tree Barn
Sutton Mandeville
Wiltshire
SP3 5NE

Email: info@suttonbadges.org.uk 

 

CHANGES TO OUR PRIVACY POLICY

This privacy policy may change from time to time inline with legislation or industry developments. We will not explicitly inform our website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.

 

Change log

 15/2/2018

  • Privacy policy instigated